Congress & Exposition

October 15-17, 2018
Indianapolis, IN

Rules & Regulations

All Exhibitors at the Die Casting Congress & Exposition are required to contract for space and subscribe to the following Official Rules & Regulations as developed by Show Management. 

Exhibitor Qualifications
Exhibiting companies must be engaged in, or be associated with the industry in areas of equipment, consumable products, processes, instrumentation engineering and other applicable services related to the manufacture and processing of the cast product. NO USED equipment can qualify or be approved for exhibits in the exposition hall. Only one company may exhibit in a single booth. 

Space Rental and Initial Deposit
Assigned space will be charged on the basis of $30.00 (U.S.) per square foot or $28.00(U.S.) per square foot for North American Die Casting Association (NADCA) Corporate Members. Space sizes are shown on the Floor Plan with minimum booth space at 10’ x 10’. Space applications must be accompanied by a deposit of $1,000 that will be applied against the total space rental. The deposit is non-refundable at any time. 

Assignment and Payment of Space
Space assignments must be accepted within 30 days of receipt of invoice, with payment to be made as follows: Fifty percent (50%) of the space cost, less the $1,000 deposit, due within 30 days after receipt of space assignment and invoice. Final payment due on or before June 29, 2018. Failure to make timely payments can result in cancellation of space. 

Cancellation of Exhibit Space-Refund
In the event of exhibit space cancellation, a refund can be made, less the nonrefundable $1,000 deposit, providing the cancellation is received by June 29, 2018. No refunds will be made on cancellations after this date. 

Exhibitors’ Use of Space
In compliance with the official contract, Exhibitors agree not to assign, sublet or apportion space, or any part thereof allotted to them. They agree not to exhibit, advertise or offer for sale goods other than those manufactured by themselves in the regular course of business. The only exception to this rule is when non-proprietary goods are manufactured outside of the United States and the Exhibitor is the sole United States sales representative for the respective goods. The use of materials in any form and/or equipment of non-exhibiting companies is prohibited. Exhibitors requiring materials or equipment in their exhibits, which they do not produce, must confine their selection from participating exhibitors. No exhibitor will be permitted to display, advertise or offer for sale any used equipment or machinery. 
A verbal warning by Show Management will be given once to any Exhibitor violating this rule. If the violation continues, Show Management reserves the right to confiscate the objectionable material/item for the remainder of the Show days, or to authorize the removal of the exhibit booth from the Exhibit area at the cost of the Exhibiting company, including forfeiture of all charges and fees. 

Use of Aisles
The aisles, passageways and overhead spaces remain strictly under the control of the Die Casting Congress & Exposition. No signs, decorations, banners, advertising matter or special exhibits will be permitted in the aisles. Uniformed attendants, models, mascots and other employees must remain in the booth occupied by their employers. All advertising distribution must be made from the Exhibitor’s booth space and space must be left within an exhibitor’s area to accommodate spectators. 

Height Limitations
Exhibits shall be arranged as not to obstruct the general view or hide other exhibits. The standard In-Line booth height is an 8’ high back wall with 4’ high division rails. No exhibit construction and/or signage may exceed the maximum 8’ overall height with the exception of equipment. Side walls on standard In-Line booths are limited to the 8’ height, out to one half the depth of the exhibit space, and from that point to the aisle a maximum height of 4’ is permitted. 
Perimeter In-Line booths (less than 400 square feet) are permitted a 12’ high back wall including signage but are subject to standard In-Line booth restrictions on sidewalls. End Cap booths are not permitted, however Peninsula booths of 400 square feet or larger are permissible. A Peninsula booth which backs up to two standard In-Line booths is subject to a back wall restriction of 4’ high within 5’ of each aisle to permit an adequate line of sight of the adjoining In-Line booths. The height allowance for the center portion of the back wall including signage is 16’. Peninsula Booth Example. Split Island (a Peninsula which shares a common back wall with another similar sized Peninsula), Island and Perimeter spaces of 400 square feet or larger are encouraged to use the full cubic area with no height limitations. All exposed parts of Exhibits must be finished so as not to present an unsightly appearance when viewing from adjoining booths or aisles. Show Management may order masking drape at Exhibitor’s expense if deemed necessary. Hanging Signs and Graphics are only permissible for Peninsula and Island booths, but must be approved in advance. Drawings and specs must be submitted to Show Management at least 8 weeks prior to the first installation date. 

Installation and Dismantling
All Exhibits must be completed, manned and ready for business by 8:00 a.m. Monday, October 15. No Exhibits shall be dismantled prior to 5:00 p.m. Wednesday, October 17. No crates will be delivered to Exhibitor booths prior to that hour. 
Exhibits shall be governed by the following periods for installation and dismantling of Exhibits: 
Installation: Friday, October 12, 8:00 a.m. - Sunday, October 14
Dismantle: Wednesday, October 17, 8:00 a.m. - Friday, October 19

Failure to Occupy
Any Exhibitor failing to occupy by 4:00 p.m. Sunday, October 14 any space contracted for but not cancelled will be obligated for the full cost of the space and is not entitled to any refund or rebate. Show Management shall have the right to use said space to suit its own convenience, including selling the space to another Exhibitor without any refund, rebate allowance to the defaulting Exhibitor and without incurring any obligation of any kind to said defaulting Exhibitors. 

Exhibitor’s Authorized Representative
Each Exhibitor must name at least one person to be the representative in connection with installation, operation and removal of the exhibit. Such person shall be authorized to enter into service contracts as may be necessary, and for which the Exhibitor shall be responsible. Exhibitor assumes responsibility for such representative being in attendance throughout all exposition periods: Installation, show days and dismantling. Show management disclaims any and all responsibility for Exhibitors booth and/or equipment if the above rule is not adhered to.  This person's contact information must be given to NADCA on the space application.

Exhibitor Service Manual & Union Labor Contractors
All Exhibitors’ Services will be available online. Show Management selects certain firms as Official Contractors for Exhibitor Services, based on proper rates and their ability to meet Exhibitor requirements. The online site will contain names and information pertaining to their services plus order forms for all services. Exhibitors planning to use the labor provided by a Display House must notify Show Management, in writing, but May 3, 2018. Insurance forms must be provided by the Display House and must accompany this notification. 

Safety, Fire and Health
The Exhibitor assumes all responsibility for compliance with local, city and state Safety, Fire and Health Ordinances covering installation and operation of equipment. All display or exhibit materials and equipment must be reasonably located and protected by safety barrier guards and be fireproofed to prevent hazards and personal accidents to spectators. Recommendations submitted by Show Management shall be complied with by Exhibitors before the opening of the Show. 
All exhibitors planning to use consumable such as gasses, chemicals and catalytic agents MUST furnish Material Safety Data Sheets on such items to Show Management and have extra copies available for the Host City authorities. These forms should be sent to Show Management no later than August 6, 2018. Each Exhibitor using such materials is responsible for disposal of these materials, which also must be kept within the confines of the booth. This also includes waste resulting from demonstrations. 
Wherever demonstration materials can be considered flammable, the exhibitor is responsible for providing fire extinguishers at the location of the potential hazard. 

Care of Building
No Exhibitor may allow any article to be brought onto, nor permit any act to be done on, the premises that will vitiate or increase insurance premiums held by either Show or Convention Hall Management. No Exhibitor may permit any act by its employees by reason of which the premises shall in any manner be marred or defaced. Exhibitors must surrender space occupied in the same condition as at the same time of occupation. Any damage done to the premises by the Exhibitor shall be made good to either NADCA or the building owners, as their interest may appear. 

Insurance
All property of an Exhibitor is understood to remain under the Exhibitor’s custody and control during transit to and from or within the confines of the Exposition hall and is subject to the rules and regulations of the Exposition. Exhibitors are advised to carry floater insurance to cover Exhibit material against damage and loss, and public liability insurance against injury to the person and property of others. 
NADCA will carry public liability insurance for Exposition Visitors, Exhibitors, and their agents and employees. This insurance is not applicable to exhibitors’ employees when on space rented by the Exhibitor. 

Exhibit Hours
Each Exhibitor is required to keep at least one attendant in its booth at all times during Show Hours. 
The official Show Hours are: 
Monday, October 15 10:00 a.m. - 5:00 p.m 
Tuesday, October 16 10:00 a.m. - 5:00 p.m.
Wednesday, October 17 10:00 a.m. - 5:00 p.m.
NOTE: Exhibitor representatives are admitted to the show floor two hours in advance of daily show hours. Written permission from Show Management must be obtained to remain in the Exhibit area after closing hours. 

Canvassing, Souvenirs, Novelties
Canvassing in Exhibit Halls, Registration or Lobby areas by non-exhibiting firms or person is strictly forbidden. Distribution of advertising novelties unrelated to the industry will be discouraged. Souvenirs, in good taste, will be permitted for distribution, but only within individual Exhibit booths. Admissible souvenirs for this purpose should bear some relationship to the event or purposes of the host organizations. Plastic literature bags may be given away provided they conform to the above rules and do not become objectionable litter. 

Prize Drawings/Giveaways
Exhibitors are allowed to register attendees for prizes and giveaways. All activity must be within the confines of the Exhibitor’s booth. Crowding of aisles is a safety hazard and Exhibitors may be restricted from doing prize drawings. No announcements will be made over the public address system! Exhibitors may not hold drawings where attendees “must be present” to win. 

Sound Devices and Motion Pictures
The use of sound devices, megaphones, loud speakers, etc. is prohibited. Audiovisual presentations are permitted as long as they are not operating to the detriment of a neighboring exhibitor and conform to union regulations. Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any other space outside their booth. 

Photographs and Videotaping
The taking of photographs and/or video recording is permitted within the exhibit hall provided that the subjects being photographed or videotaped do not object. If an objection is raised, you will be asked to discontinue immediately. Show Management reserves the right to limit photo/video access when considered inappropriate. 

Copyrighted Materials
Exhibitor agrees and warrants that it shall not violate any copyrights, with respect to writings, music, or otherwise, at the Show or at any function which is part of, affiliated with or held in conjunction with the Show, and the Exhibitor assumes sole liability and responsibility for their use or display of any copyrighted materials at the Show and shall obtain any and all necessary licenses from copyright owners. Exhibitor shall indemnify and hold harmless exhibit hall, Show Management and NADCA, their agents and employees, from and against any and all actions, causes of action, claims, demands, liabilities, losses, damages, cost of expenses, of whatever kind and nature, including judgements, interest and attorney’s fees which any one and/or each of them shall or may at any time, or from time to time, subsequent to the date of the show, sustain or incur become subject to, involving, which respect to or relating to Exhibitor’s breach of any of its warranties and representations contained herein or the performance, transmission or other use of any copyrighted materials at the Show or any function which is part of or affiliated with or taking place at the time of or in conjunction with the Show. 

Alcoholic Beverages
The serving of alcoholic beverages by Exhibitors in any part of the Exhibit area is strictly prohibited. 

Age Restrictions
Move-In and Move-Out periods present particular dangers on the exhibit floor. During these times, children under the age of 18 are specifically prohibited from the exhibit hall. During Show hours, children under the age of 16 can visit the exhibit floor if accompanied by an adult. 

Violation of Rules & Regulations
Violation of these Rules & Regulations as well as those published in the Exhibitor Service Manual will afford Show Management the right to execute one or more of the following remedies: 1) The Exhibitor may be prohibited from exhibiting at the current year’s exposition and will forfeit all  booth payments. 2) The Exhibitor may be prohibited from exhibiting at the following year’s Show. The imposition of one or more of these remedies by Show Management shall not in any way limit available remedies provided in other provisions of this Contract or by law. 

General
The North American Die Casting Association reserves the right to restrict Exhibits that become objectionable. This includes persons, things, conduct, printed matter or anything of a character that is deemed objectionable by the host organizations. In emergencies and wherever the foregoing rules do not cover, Show Management reserves the right to have full power in the interpretation and enforcement of all Contract regulations contained herein, and the power to make such amendments thereto, and such further Rules and Regulations as shall be considered necessary for proper conduct of the exhibition. 

Indiana Convention Center Hall Specifications
Ceiling Height – 35’ to low steel or with clearance.
Floor Load – 500 lbs./sq. ft. 
General Lighting – Computer Controlled Metal Halides
Telephone & Internet – Every 30’ from floor pockets.
Electricity – 110v/208v Every 30’ floor ports. 
Gas, Water, Drainage – Every 30’ floor ports. 
Hanging Signs – Drawing and specs must be submitted 
to the hall 8 weeks in advance of the first installation date. 
Anchoring – Stringent rules prevail on anchoring. 
Holes may not be drilled, cored, or punched, and fasteners may not be attached to the floor or walls without prior written approval of Facility Management. All work must be done by ICCLOS personnel or under their direction.

 

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